Good morning — Tuesday, 1 September 2026

Today's jobs, who is on them, what is waiting on you, and anything that broke overnight.

Today's jobs

Job	Crew	Window	Status

Click a job to open its job record — property, crew, hours, photos and where it came from.

Sync & connection alerts

Waiting on signal

3 photos still on a phone at Georgetown.

Taken in a dead zone this morning. They are held on the device and upload themselves the moment there is a connection — nothing is lost while this says so.

Not connected

QuickBooks

Connect QuickBooks to send approved invoices across without retyping them.

Waiting on you

Crew lead — on the phone, at the site

The differentiator: crews work in dead zones. Hours and photos are captured on the phone and queued locally, and nothing is lost while there is no signal.

9:41No signal

Offline — no signal at this site

Today — Tue 1 Sep

Sam Boychuk · Crew C

My jobs today

Photo queue

Upload timestamp is what the record keeps. The phone's own clock is advisory only.

What this view is showing

Tap a job to open it, pick a task, enter hours, submit. Submitted hours land in the timesheet approval queue.
Photos taken offline sit in a local queue with a per-photo pending state, then upload when the signal returns — try Go back online.
Uploaded photos appear in the photo pipeline with the tag the crew chose.
Time is recorded against employee + job + task, which is what makes job costing possible later.

Why it matters

Photos are the evidence record for a job — before, damage, completed. A pipeline that only works online loses that evidence exactly where the work is hardest to prove. Take the photo at 4pm in a dead zone; it uploads at 9pm from the driveway.

Timesheets

One crew, one day, as an unbroken chain — every minute belongs to something. Driving and yard time are recorded in their own right, not folded into a job.

The day

Click any entry to open it and see who punched in and out. Times run to the minute, and each entry starts where the last one ended.

New entries pick up where the last one ended — override anything.

Approving hours

Bulk approval clears the unremarkable and holds back anything odd — a shift nobody stopped, an entry crossing midnight, two punches overlapping. Those stay on screen to be opened. It is the last checkpoint before people get paid, so the strange ones are the ones you see.

Approved hours are grouped by employee and pay period, ready for the next run.

Timesheets that come in by hand

Sometimes a day arrives as an email or a text rather than through the app. Paste it in — the platform reads what it can, shows you what it understood, and saves nothing until you say so.

Imported time arrives unapproved.

Audit history

Every approval, edit and send-back is logged and cannot be quietly changed. That record protects the crew as much as the company.

Approved this week

Photo pipeline

A photo from a phone gets timestamped, tied to the employee who took it and the property and job it belongs to, and filed into the same shape every time — inside the platform, on our storage.

Job:

Photos on this job

Change a tag and watch the file move in the library below. Tags are fixed on purpose — five, the same for every crew.

How the library is organised

Property first, then job, then tag — the same shape every time, for every crew.

This tree is generated, not stored. The platform keeps the original file and its record — property, job, employee, task, tag, time taken, time received. The folders you see are drawn from that record on demand, so two crews finishing at once cannot collide, and the shape can be reorganised later without moving a file.

The original is never re-encoded — a “before” photo is liability evidence. TurtleCreek can export the whole tree, exactly as shown, at any time. Since we host, that export is what makes the photos theirs rather than ours.

Job record

One job, everything about it: the property it belongs to, who is on it, the hours logged against it, the photos filed to it, and where it came from.

Job:

Hours against this job

Employee	Task	Date	Hours	Status

Time is recorded against employee + job + task, and approved on the Timesheets screen.

Where this job came from

Photos filed to this job

Customers & leads

Where work comes from before it is work. Leads move through stages; customers own properties; nothing lives in a spreadsheet on someone’s laptop.

Leads

The “next step” column is the point. A lead with no next step is the one that quietly goes cold — those are shown in bold.

Lead	Source	Stage	Next step	Est. value

Customers

A customer can own more than one property — click a row to open the property.

Customer	Type	Properties	Contact

Scheduling & crew assignment

The week as the office actually argues about it: which crew is where, how full each day is, and what is still open.

Week of 31 August 2026

Capacity is people × days before travel, weather and breakdowns — so a crew at 100% is already over-booked in practice. Assign on any job to move people on or off it, drag one person off a card onto another job, or drag the whole card to another day or crew. Someone borrowed from another crew shows in amber.

Drive time vs on site

Paid time that is not on a customer's property — driving between jobs, loading and unloading at the yard. Recorded in Timesheets, compared here.

Crew	On site	Driving	Yard	Split	Drive share

A crew with a high drive share is not necessarily inefficient — it may be serving properties that are simply further apart. That is worth knowing before anyone is asked about it.

The same week, by person

Where each person actually is, day by day. Two entries in one cell means a split day; amber means they are working with another crew. This is the view that shows who is over-booked and who has nothing on. Click Assign on any entry to change who is on it, or drag an entry onto any other job — in this table or the crew grid above.

Properties

The property is the thing that lasts. Jobs, photos, hours and money all hang off it — so the question “what has happened at this address?” has one answer instead of five searches.

Property:

Service history

Every visit at this address, across seasons and crews.

Date	Work	Crew	Value	Status

Landscape details & measurements

Photos at this property

Not just today’s job — everything ever photographed here.

Employees

The crew list, what each person can reach, and the hours waiting on approval. Reachable by owner, admin and crew leads — not by employees.

11on the crew

3crew leads

2office / admin

1owner

Crew list

Name	Role	Crew	Can reach	Hours this week	Awaiting approval
Rob Turner	Owner	—	Everything	—	—
Dana Whitfield	Admin	Office	Jobs · timesheets · employees	—	—
Sam Boychuk	Crew lead	Crew C	Jobs · timesheets · employees	32.5	6.5
Pat Reyes	Crew lead	Crew B	Jobs · timesheets · employees	36.0	—
Chris Ndiaye	Employee	Crew C	Jobs & timesheets only	38.0	8.0
Alex Moreau	Employee	Crew A	Jobs & timesheets only	40.0	—
Jordan Fitzgerald	Employee	Crew B	Jobs & timesheets only	34.5	—

Each person sees only what their role needs. Sign out and pick Employee to watch half this navigation disappear.

Equipment

Every machine on the books, what state it is in, and everything that has been done to it. What a machine costs to keep running is a business cost, and it does not show up on any one job.

Register

A machine out of service is a machine the scheduler should not be assigning.

Machine	Meter	Status	With	Next / notes	Last logged

Maintenance & repair log

Services, repairs and inspections, with what they cost and how long the machine was off the road.

Date	Machine	Kind	What was done	Cost	Downtime

Equipment day-rates charged to jobs are set on the job costing screen. This log builds the history those rates will eventually be checked against.

Job costing — Georgetown — Hillcrest Residence

What the job actually cost, built from approved hours, materials and equipment. Fixed-price jobs show what a change order does to the margin; hourly jobs show what was billed against what the crew was paid.

Labour — from approved timesheets

Employee	Task	Hours	Rate	Cost

Equipment

Item	Days	Rate	Cost

Materials

Item	Qty	Unit	Cost

Totals

Estimates → invoices

Price the work as a fixed job or by the hour by crew size, hand the customer a clean PDF, then approve it, turn it into a job and send the invoice to QuickBooks.

Estimate status

Status: Draft

The customer gets a clean PDF with prices, never costs or margins. Approved estimates become jobs, and completed work becomes an invoice in QuickBooks without anyone retyping a line. Hourly work is invoiced from approved timesheets, at the rate for the number of people on site.

Operations Platform

Good morning — Tuesday, 1 September 2026

Today's jobs

Sync & connection alerts

Waiting on you

Crew lead — on the phone, at the site

My jobs today

Photo queue

What this view is showing

Why it matters

Timesheets

The day

Approving hours

Timesheets that come in by hand

Audit history

Approved this week

Photo pipeline

Photos on this job

How the library is organised

Job record

Hours against this job

Where this job came from

Photos filed to this job

Customers & leads

Leads

Customers

Scheduling & crew assignment

Week of 31 August 2026

Drive time vs on site

The same week, by person

Properties

Service history

Landscape details & measurements

Photos at this property

Employees

Crew list

Equipment

Register + Add equipment

Maintenance & repair log + Log service or repair

Job costing — Georgetown — Hillcrest Residence

Labour — from approved timesheets

Equipment + Equipment used on this job

Materials + Add material

Totals

Estimates → invoices

Estimate status

Register

Maintenance & repair log

Equipment

Materials